How to Choose Appointment Reminder Software

The use of automated patient appointment reminders has allowed medical practices to increase the efficiency and also effectiveness of the service they offer. Patients can also testify of this as well as the satisfaction of the scheduling experience. For any medical practice in the current industry, the use of an automated reminder system is now a must-have resource. However, efficiency is not a guaranteed aspect of such software. Each medical practice is heterogeneous. There are no two similar practices. During the selection or design phase of your system, there are certain considerations that you must take.

If you are considering improving your service, take out your new pad and write down the following. 


Appointment reminder software offers doctors three common ways of reminding patients of their appointments. This is typically through app notifications, texts, or emails. Once a patient has offered their contact information, you can consider the best method of notifying your patients. There might be some requirements that you should take note of.


Patient information is quite sensitive. Patients offer you their contact and health information. The product that you use must have proper encryption programs and protocols that protect the information from third parties with malicious intents.

Another key consideration is HIPAA compliance. Some certain regulations and recommendations have been set under the Health Insurance Portability and Privacy Act. You must ensure that the software or the vendor you purchase your software from meets the regulations set in the HIPAA.

Your workflow

An appointment reminder software should be able to complement the services that you offer to your clients. It is recommended that you take your time and think through the flow of work in your office. The software that you choose must be able to avoid duplicate effort.

For proper implementation of reminder software, you might need to call an IT specialist who can provide some input before you make a decision.


In the end, the biggest consideration always remains to be the cost of acquisition of the software. The two options of acquiring software are always off-the-shelf software or customized software. While the former might be cheaper, it will lack specialized features. Customized software is a tad bit more expensive due to being tailor-made. Both have their advantages which might better fit your practice.

For the start-up practice, you can first consider using off-the-shelf software. Once you have an analysis of your clientele and more income, you can upgrade to customized software.


After you have established yourself in the neighborhood, you should analyze your clients. Once you establish important demographic variables, you will be able to make an informed choice when selecting your appointment reminder software.